(Email: January 4, 2021)
I’d like to share a list of important faculty resources. It is not meant to be read like a book but instead to serve as a resource to help you find important information and links in one place. Be sure to work with your dean about any things that may be specific to your Division or Program.
Below is a basic index of topics, followed by details that you can access as needed. If there is other information you would like to see on a “start of the quarter” list like this, please let me know. This page will also be archived on the Academic Affairs Blog – Instructional Meanderings. Please visit that (searchable) site often for information and updates from Academic Affairs.
- Winter Quarter Calendar
- Late Registration
- Early Alert for “No Shows”
- COVID Information and Coming to Campus
- Resources for Students (Technology, Care Funds, Food, etc.)
- Instructor Briefcase: Class Rosters and Grade submissions
- Online Test Proctoring
- Canvas Support and Resources for Remote Learning
- Faculty Commons
- Emergency and Campus Closure Information
- DRC Accommodations
- Report Concerns – academic, behavioral, mental health, Title IX, etc.
- Academic Success Center
- Library Services
- HR Training Opportunities
- Academic Advising
- Counseling Services
- Faculty Pay Schedules
1. Winter Quarter Calendar
- Winter quarter runs from Monday, January 4 through Thursday, March 25 (March 19 is the last day of instruction and March 22 is Student Success Day). Finals are scheduled for March 23-25, and grades are due Monday, March 29. The following holidays are non-instructional days:
- Jan. 18 (M) – Martin Luther King Day
- Feb 11 (Th) – College Issues Day
- Feb. 15 (M) – President’s Day
In addition, March 2 is Faculty Professional Development Day (all online) and also a non-instructional day.
2. Late Registration
In order to accommodate the challenges of late enrollment in an online world, registration will remain open for the first three days of the quarter. This means students may still join your class (if it is not already full) through Wednesday, January 6. We are making every effort to assure that anyone who registers by Wednesday is in Canvas by the end of the week.
The waitlist, however, will no longer place students into classes that are already full once classes start on Day 1. Instructor permission (via the online late registration form) will be required throughout the week to “over enroll” these “full” classes or add a student from the waitlist, and can also be used to add students on Thursday and Friday. Faculty can approve (or decline) by replying by email to a student’s request and cc’ing that email to email@example.com. Enrollment Services staff will begin processing approvals as soon as they are received.
While you can approve admission of students through 3PM Friday, January 8, please think carefully about whether approving late registration is in the best interest of the student. Depending on volume of approved requests, it is possible that students approved later in the week may not have Canvas access until the second week of the quarter.
In the event there is an extenuating circumstance that requires a student to be re-enrolled after Friday, January 8, please work with your dean. They will need to approve these registration requests and should only do so for extenuating circumstances.
3. Early Alert for Academic Support Program
Student Affairs has expanded the use the Early Alert for Academic Support Program (EAP) developed in spring quarter. Bellevue College’s Early Alert for Academic Support Program is a systematic program designed to identify and support students at risk of attrition in order to improve student success, retention, and persistence, while closing equity gaps. The Early Alert for Academic Support Program (EAP) at Bellevue College is specifically focused on a student’s academic performance in a class.
If there are students for which you have an academic concern we encourage you to submit the Early Alert for Academic Support form on the Report Concerns page using the following criteria: never attended class, low performance on tests, missed assignments, missed classes/stopped logging in to CANVAS, or lack of COVID-19 technology access.
If there is a concern regarding the behavior of a student, a CARE report should be submitted via the Report Concerns page. You can find additional information about EAP and a suggested timeline for submitting reports via this link.
4. COVID-19 Information and Coming to Campus
Information on COVID-19 and campus guidelines on Safe Return to Campus procedures please see the COVID-19 Resources Page. Winter instruction is primarily occurring remotely, but if you need to come to campus for anything, be sure to use the health assessment forms on the link above. These forms help with contact tracing, and also alert custodial and public safety about which areas are in use each day. You are required to fill out the Campus Check-in form prior to your campus visit. Remember that you are required to wear a mask and do not come to campus if you have any symptoms of COVID-19.
5. Resources for Students (Technology, Care Funds, Food, etc.)
In collaboration with Academic Affairs, ITS, Library Services and Student Affairs, the ASG Laptop Loan Program (LLP), is for registered Winter 2020 students who need a laptop device. There are a limited number of laptops and they will be available at the first-come, first-serve option by completing the ASG-LLP Laptop Loan Agreement Form by visiting: Student Affairs: ASG – Laptop Loan Program. Note: Once the ASG Laptop Loan Program has reached maximum requests this form will be closed. Please note laptops are requested for one quarter at a time.
Unfortunately, CARES funding that was available to students in Spring, Summer, and Fall has been exhausted and will not be available in Winter Quarter. For additional computer, food and housing resources please have students contact the Benefits Hub Team to set an appointment with one of their coaches.
6. Instructor Briefcase: Class Rosters and Grade submissions
You can find your class rosters in the Instructor Briefcase on Sharepoint. This is also where you submit final grades at the end of the quarter. Grades are due by March 29.
7. Online Test Proctoring
Once again in in Winter you will have access to the test monitoring tools – Respondus Monitor, Respondus Lockdown Browser, and Honorlock. These are available in your Canvas shell.
8. Canvas Support and Resources for Remote Learning
The eLearning team will continue to host our popular walk-in Canvas support hours during Winter Quarter. Instructional Designers will assist with online questions from 11am to 3pm. Another easy way of connecting with us is by sending us a Request Center ticket.
Additionally, faculty are eligible to receive up to 14 hours of pay between November and April, to work with E-Learning to review and improve their online/remote Canvas courses. More information can be found about Peer-to-Peer Course Design Project here.
9. Faculty Commons
This winter, the Faculty Commons is proud to be able to bring you all the types of support we have in past, but online! We are running a number of offerings to engage you in antiracism and cultural responsiveness work. We have revised our teaching, learning, and assessment workshops to focus on online and remote instruction. We have brand new community building and wellness offerings ideal for our time of COVID protocols. Our adjunct and tenure mentoring programs and other advocacy offerings are scheduled. Our career development suite is set, as are our administrator and lead drop-in support hours! We’ve got it all. Please go to our website for specific information, and be sure to read our weekly emails for the latest.
10. Emergency and Campus Closure Information
Information about what to do in the case of an emergency can be found on the Public Safety Emergency Procedures website. If you have not already done so, be sure to sign up for the BC Emergency Alerts to receive a text message alert in the event of an emergency.
In the event of a closure of campus resulting from inclement weather conditions, the default expectation is that remote instruction will continue. However, please remain flexible, as some faculty and students may have no power, not be able to travel to their internet access point, or be dealing with other weather-related issues. Please try to make your expectations for “snow days” clear to your students early in the quarter.
11. DRC Accommodations
Please look over any Letters of Accommodation for Winter Quarter- DRC staff are available to answer questions about accommodations (staff name can be found on the letter, staff contact information is also available here). Information about remote learning accommodations can be found on DRC remote learning webpage. We now have web forms to request assistance with testing available on our remote learning page under Testing. Please fill this out if you will need assistance with meeting a student’s testing accommodations.
12. Report Concerns – academic, behavioral, mental health, Title IX, etc.
Use the Report Concerns form to report any of the following information.
- Academic dishonesty or misconduct including plagiarism and cheating
- Bias incidents or hate crimes
- Concerning, worrisome or threatening behavior
- Relationship violence, sexual misconduct, or stalking
- Student conduct violations
- Child abuse
- Environmental health and safety concerns
Depending on what you are reporting, it will be forwarded for the appropriate team who will follow up on the concern.
13. Academic Success Center
The Academic Success Center (ASC) is offering online tutoring and academic workshops throughout winter quarter! Our winter hours are: Monday through Thursday: 8:00 am – 8:00 pm; Friday: 8:00 am – 3:30 pm; Saturday and Sunday: 11:00 am – 4:00 pm. The Math Lab and Writing Lab open for tutoring Monday, January 4th. Drop-in tutoring in the ASC begins Monday, January 11th. All tutoring services will be open during finals week!
Students can access a number of tutoring options this winter depending on their needs, including: Drop-in tutoring, tutoring appointments, Math Lab, Writing Lab, and the eTutoring Consortium. Please direct students to the “Online Tutoring” menu option in their Canvas course or www.bellevuecollege.edu/asc. For questions, contact: firstname.lastname@example.org or 425-564-2200
14. Library Services
This winter, the Library is providing the same service that you have come to expect, and we are here to support your needs while teaching virtually. Our databases, streaming media, and electronic resources are available to all. For an in-person connection with a librarian, we offer instruction remotely for your classes, and can also be embedded in your Canvas course. Students can talk to a BC Librarian virtually using the Ask a Librarian service Monday-Friday, 9 am – 5 pm, or they can connect with a non-BC librarian 24×7. For more information, check out our information page.
15. HR Training Opportunities
Information on training opportunities from Human Resources can be found on the HR Training website, including training for new faculty and training around Diversity, Equity and Inclusion. These include several self-paced learning opportunities, as well as more formal trainings and employee book discussion groups.
16. Academic Advising
The Academic Advising website provides information about how students can connect with advisors, resources for planning, information about University Transfer, and biographies for the current Advising Team. We look forward to connecting with students and assisting with both short-term questions and building long-term plan. Faculty can also check out any of the resources, share them with students, or check-in with academic advisors as needed. Students can schedule with an advisor by submitting a ticket at the link above or calling 425-564-2212.
17. Counseling Services
The Counseling Center is providing remote services via the internet or phone. The counselors are trained mental health professionals who support students in a range of areas (e.g. stress, anxiety, depression, lack of motivation, difficulty finding balance, and more) and can provide services in a variety of languages. They also assist faculty and staff by consulting about students of concern. To schedule an appointment or for more information, visit their website: https://www.bellevuecollege.edu/counseling/.
The Bookstore offers pick-up appointments for web book orders and in-store shopping in December and January Monday – Wednesday from 8am – 2pm. Staff are available on-site Monday – Friday 7am – 2pm if you need to contact someone in the store. Appointment hours are extended 8am-3pm during the first week of classes (1/4-1/8) to accommodate increased demand. It’s a 4-hour turnaround time to fulfill web orders or students may request to mail orders for a $15 fee. Shipments are picked up once a day for 2 day UPS delivery. The store website accommodates credit cards and financial aid accounts. Fall rentals may be returned to the drop-off box located in front of the North lobby entrance of the B-Building. For more information, go to the BC Bookstore website, https://eposweb-330.sequoiars.com/ or e-mail questions to email@example.com
Typically faculty purchase an annual parking pass in the summer. However, since you pay by the quarter, and many of you are likely not coming to campus, there is no need to purchase your parking pass until you return to campus on a more regular basis. If you do need to come to campus, however, daily or quarterly passes will still be required. Employees can sign up for annual passes here: https://www.permitsales.net/bellevuecollege
20. Faculty Pay Schedule
Winter paychecks will be issued on Jan 11, Jan 25, Feb10, Feb 25, March 10, and March 25
Please let me or your deans know if you have any questions!