Spring 2021 Faculty Resources

(Email: April 8, 2021)

Welcome back and Happy First Day of Spring Quarter!  

Hard to believe that one year ago we started our first fully remote quarter. So much has happened in that year, and we still have a ways to go before we reach our new normal.  I look forward to hearing your thoughts and ideas about what that will look like over the coming months. 

To help keep information at your fingertips, below is the quarterly list of faculty resources. Be sure to work with your dean about any things that may be specific to your Division or Program.  If there is other information you would like to see on a “start of the quarter” list like this, please let me know. This page will also be archived on the Academic Affairs Blog – Instructional Meanderings.   

  1. Spring Quarter Calendar 
  2. Late Registration 
  3. Early Alert for “No Shows” 
  4. COVID Information and Coming to Campus 
  5. Resources for Students (Technology, Care Funds, Food, etc.) 
  6. Spring 2021 Graduation 
  7. Instructor Briefcase: Class Rosters and Grade submissions 
  8. Online Test Proctoring 
  9. Canvas Support and Resources for Remote Learning 
  10. Faculty Commons 
  11. RISE Opportunities 
  12. CTCLink Training 
  13. Emergency and Campus Closure Information 
  14. DRC Accommodations 
  15. Report Concerns – academic, behavioral, mental health, Title IX, etc. 
  16. Academic Success Center 
  17. Library Services 
  18. HR Training Opportunities 
  19. Academic Advising 
  20. Counseling Services 
  21. Bookstore 
  22. Parking 
  23. Faculty Pay Schedules 

1. Spring Quarter Calendar 

Spring quarter runs from Thursday, April 8 through Friday, June 25 (June 21 is the last day of instruction and June 22 is Student Success Day). Finals are scheduled for June 23-25, and grades are due Monday, June 28. The following are non-instructional days:  

  • April 22 (Th) – College Issue Day 
  • May 31 (M) – Memorial Day  

(The full Spring academic calendar with all dates and deadlines can be found here.) 

2. Late Registration 

Registration continues to be open for the first three days of the quarter.  This means students may still join your class (if it is not already full) through Monday, April 12.  We are making every effort to assure that anyone who registers by Monday are in Canvas by the end of the next day.   

The waitlist, however, will no longer place students into classes that are already full once classes start on Day 1. Instructor permission (via the online late registration form) will be required throughout the week to “over enroll” these “full” classes or add a student from the waitlist, and can also be used to add students on Thursday and Friday in classes that are already full. Faculty can approve (or decline) by replying by email to a student’s request and cc’ing that email to enrollment@bellevuecollege.edu. Enrollment Services staff will begin processing approvals as soon as they are received.   

While you can approve admission of students through 3PM Wednesday, April 14, please think carefully about whether approving late registration is in the best interest of the student. Depending on volume of approved requests, it is possible that students approved later in the week may not have Canvas access until the second week of the quarter.  

In the event there is an extenuating circumstance that requires a student to be re-enrolled after Wednesday, April 14, please work with your dean. They will need to approve these registration requests and should only do so for extenuating circumstances.   

3. Early Alert for Academic Support Program 

Bellevue College’s Early Alert for Academic Support Program is a systematic program designed to identify and support students at risk of attrition in order to improve student success, retention, and persistence, while closing equity gaps.  The Early Alert for Academic Support Program (EAP) at Bellevue College is specifically focused on a student’s academic performance in a class.   

If there are students for which you have an academic concern we encourage you to submit the Early Alert for Academic Support form on the Report Concerns page using the following criteria: never attended class, low performance on tests, missed assignments, missed classes/stopped logging in to CANVAS. The following is the timeline for Early Alert: 

  • Week 1: Instructors actively reach out to via Canvas and/or BC Email to students who have not attended their class. If students are still not attending AFTER the 5th day of the quarter instructors should submit an Early Alert for students.  
  • Week 2-4*: Instructors submit Early Alert for students who are missing classes/stopped logging in to Canvas, students with missing assignments, and for students with low performance on testing. 

*After Week 5 the Early Alert form will be turned OFF (specifically, the form will be turned OFF the Sunday following 5th week at 11:59pm). If you teach a late start class and have an academic concern for a student once the Early Alert form is turned off, please email Melissa Martinez directly with the student’s name, SID, course name/number and issue of concern.  

If there is a concern regarding the behavior of a student, a CARE report should be submitted via the Report Concerns page. A new Early Alert for Academic Support website is coming soon! Stay Tuned! 

4. COVID-19 Information and Coming to Campus 

Information on COVID-19 and campus guidelines on Safe Return to Campus procedures please see the COVID-19 Resources Page. Spring instruction is primarily occurring remotely, but if you need to come to campus for anything, be sure to use the health assessment forms on the link above. These forms help with contact tracing, and also alert custodial and public safety about which areas are in use each day.  You are required to fill out the Campus Check-in form prior to your campus visit. Remember that you are required to wear a mask and do not come to campus if you have any symptoms of COVID-19

5. Resources for Students (Technology, Care Funds, Food, etc.) 

In collaboration with Academic Affairs, ITS, Library Services and Student Affairs, the ASG Laptop Loan Program (LLP), is for registered Spring 2021 students who need a laptop device. There are a limited number of laptops and they will be available at the first-come, first-serve option by completing the ASG-LLP Laptop Loan Agreement Form by visiting: Student Affairs: ASG – Laptop Loan Program. Note: Once the ASG Laptop Loan Program has reached maximum requests this form will be closed. Please note laptops are requested for one quarter at a time.  

We received round 2 of CARES Act funds and awarded these funds for winter quarter. A requirement of round 2 funding was that students were awarded funds based on their documented exceptional financial need, which is determined on the financial aid application (FAFSA). We notified the students of the availability of funds for winter quarter via a campus email. For additional information, please see the CARES Act websiteWe do expect to award spring quarter as well. 

6. Spring 2021 Graduation 

 Bellevue College’s 2021 Commencement will be held virtually on June 25th, 2021. Faculty are strongly encouraged to submit congratulatory messages via the Commencement webpage. Students MUST: 

1) Apply to graduate by April 23rd.  

2) Register for Commencement by May 30th. 

7. Instructor Briefcase: Class Rosters and Grade submissions 

You can find your class rosters in the Instructor Briefcase on Sharepoint.  This is also where you submit final grades at the end of the quarter. Grades are due by June 28. 

8. Online Test Proctoring 

Once again in in Spring you will have access to the test monitoring tools – Respondus Monitor, Respondus Lockdown Browser, and Honorlock. These are available in your Canvas shell. You are encouraged to be conscious of student technology restrictions and privacy concerns and to only use online proctoring software when it is the best or only option. 

9. Canvas Support and Resources for Remote Learning 

The eLearning team will continue to host our popular walk-in Canvas support hours during Spring Quarter. Instructional Designers will assist with online questions from 11am to 3pm. Another easy way of connecting with us is by sending us a Request Center ticket

For faculty, we offer in-depth workshops such as: Canvas 101: Teaching with Canvas. Visit the Faculty Workshops page to learn what is being offered this quarter and beyond.  

For students, eLearning offers the Online 4 day workshop60 minute Canvas Live sessions and Drop-in trainings during Spring Quarter. 

Additionally, the Peer-to-Peer program for having your online class reviewed has been extended through the summer. Faculty are now eligible to receive up to 21 hours of pay to work with E-Learning to review and improve up to 3 online/remote Canvas courses between November 2020 and August 2021. More information can be found about Peer-to-Peer Course Design Project here.  

10. Faculty Commons 

This spring, the Faculty Commons is proud to be able to bring you all the types of support we have in past, but online! We are running a number of offerings to engage you in antiracism and cultural responsiveness work. We have revised our teaching, learning, and assessment workshops to focus on online and remote instruction. We included shorter sessions designed to engage you and leave you with concrete practices to support and engage your students. We have brand new community building and wellness offerings ideal for our time of Covid protocols. We are also offering advocacy, mentoring, administrators’ office hours and lead drop-in support hours! We’ve got it all. Please go to our website for specific information, and be sure to read our weekly emails for the latest.  

11. RISE Opportunities 

The RISE Learning Institute is a hub for experiential learning at BC.  RISE supports faculty in many ways, including 1:1 consultations, the Provost’s Award for Innovation and Equity, and a wide range of workshops.  Its Spring Quarter offerings include faculty panels, visioning and planning roundtables, and 30-minute micro-workshops on reflection. 

12. CTCLink Training 

In preparation of the coming storm of ctcLink (which replaces the beloved 1970’s HP system) all employees, including faculty are required by the SBCTC to complete training. Training is divided into three categories:  All faculty must complete Tier 1. We are also requiring full-time faculty complete Tier 2 training in order to support their programs (optional for part-time faculty). Supplemental training may be required for specific groups in the future but at this point is optional for all faculty.  

All faculty may complete the following courses at their own pace. Time will be provided during the April 22nd College Issues Day to complete this work, but training is asynchronous and all faculty are welcome to complete the training any time between now and May 3, 2021.  You may self-register for training at the SBCTC self-registration portal. Please visit the ctcLink training website for additional information.   

Tier 1: Core Training (all faculty)

• ES100 HCM Employee Self-Service  • CF100 Faculty Self-Service 

Tier 2: Supplemental Training (full-time faculty required, adjunct faculty optional)

• CS100 Student Self-Service

Tier 3: Optional Training

• CA100 Advisor Self-Service  • AS100 Academic Structure  • CC101 Managing 3Cs & Message Center  • EX100 Travel & Expenses: Traveler 

13. Emergency and Campus Closure Information 

Information about what to do in the case of an emergency can be found on the Public Safety Emergency Procedures website. If you have not already done so, be sure to sign up for the BC Emergency Alerts to receive a text message alert in the event of an emergency.  

14. DRC Accommodations 

Please look over any Letters of Accommodation for Spring Quarter- DRC staff are available to answer questions about accommodations (staff name can be found on the letter, staff contact information is also available here). Information about remote learning accommodations can be found on DRC remote learning webpage. We now have web forms to request assistance with testing available on our remote learning page under Testing. Please fill this out if you will need assistance with meeting a student’s testing accommodations. 

15. Report Concerns – academic, behavioral, mental health, Title IX, etc. 

Use the Report Concerns form to report any of the following information. 

  • Academic dishonesty or misconduct including plagiarism and cheating 
  • Bias incidents or hate crimes 
  • Concerning, worrisome or threatening behavior 
  • Relationship violence, sexual misconduct, or stalking 
  • Student conduct violations 
  • Child abuse 
  • Environmental health and safety concerns 

Depending on what you are reporting, it will be forwarded for the appropriate team who will follow up on the concern. 

16. Academic Success Center 

The Academic Success Center (ASC) is offering online tutoring and academic workshops throughout spring quarter! Our spring hours are: Monday through Thursday: 8:00 am – 8:00 pm; Friday: 8:00 am – 3:30 pm; Saturday and Sunday: 11:00 am – 4:00 pm. The Math Lab, Writing Lab and the eTutoring Consortium will open for tutoring Thursday, April 8th. Drop-in tutoring in the ASC begins Monday, April 19th. All tutoring services will be open during finals week! 

Students can access a number of tutoring options this Spring depending on their needs, including: Drop-in tutoringtutoring appointmentsMath LabWriting Lab, Business Study Center and the eTutoring Consortium. Please direct students to the “Online Tutoring” menu option in their Canvas course or www.bellevuecollege.edu/asc. For questions, contact: asc@bellevuecollege.edu or 425-564-2200 

17. Library Services 

This winter, the Library is providing the same service that you have come to expect, and we are here to support your needs while teaching virtually. Our databases, streaming media, and electronic resources are available to all. For an in-person connection with a librarian, we offer instruction remotely for your classes, and can also be embedded in your Canvas course. Students can talk to a BC Librarian virtually using the Ask a Librarian service Monday-Friday, 9 am – 5 pm, or they can connect with a non-BC librarian 24×7. For more information, check out our information page

18. HR Training Opportunities 

Information on training opportunities from Human Resources can be found on the HR Training website, including training for new faculty and training around Diversity, Equity and Inclusion. These include several self-paced learning opportunities, as well as more formal trainings and employee book discussion groups. 

19. Academic Advising 

The Academic Advising website provides information about how students can connect with advisors, resources for planning, information about University Transfer, and biographies for the current Advising Team. We look forward to connecting with students and assisting with both short-term questions and building long-term plan. Faculty can also check out any of the resources, share them with students, or check-in with academic advisors as needed. Students can schedule with an advisor by submitting a ticket at the link above or calling 425-564-2212. 

20. Counseling Services 

The Counseling Center is providing remote services via the internet or phone. The counselors are trained mental health professionals who support students in a range of areas (e.g. stress, anxiety, depression, lack of motivation, difficulty finding balance, and more) and can provide services in a variety of languages. They also assist faculty and staff by consulting about students of concern. To schedule an appointment or for more information, visit their website: https://www.bellevuecollege.edu/counseling/

21. Bookstore 

The Bookstore offers appointments for web order pick-up and in-store shopping during the following hours: 

April 5-6 from 8:30am – 2pm,  

April 7-9 8:30-3:30, (No appointment necessary for online pickup) 

April 12-14 8:30-3:30,(No appointment necessary for online pickup) and  

April 15-16 8:30am – 2pm.   

Otherwise, appointments are scheduled Monday-Friday between 9am-2pm. 

Staff are generally available on-site Monday – Friday 8am – 3pm if you need to contact someone in the store. Appointment hours are extended 8:30am-3:30pm during the first week of classes (4/7-4/14) to accommodate increased demand.  It’s a 4-8 business hour turnaround time to fulfill orders and students may request to mail orders for a $15 fee.  Shipments are picked up once a day for 2 day UPS delivery.  The store website accommodates credit cards and financial aid accounts.  Winter rentals may be returned to the drop-off box located in front of the North lobby entrance of the B-Building. Pick up instructions for online orders can be found HERE.  For more information, go to the BC Bookstore website, https://eposweb-330.sequoiars.com/ or e-mail questions to bookstore@bellevuecollege.edu 

22. Parking 

Typically faculty purchase an annual parking pass in the summer. However, since you pay by the quarter, and many of you are likely not coming to campus, there is no need to purchase your parking pass until you return to campus on a more regular basis. If you do need to come to campus, however, daily or quarterly passes will still be required. Employees can sign up for annual passes here: https://www.permitsales.net/bellevuecollege 

23. Faculty Pay Schedule 

Spring paychecks will be issued on April 26, May 10, May 25, June 10, June 25, and July 9 (last payment for PTF for spring quarter) 

Please let me or your deans know if you have any questions!         


Resources for Discussion Difficult Topics

(Email: January 14, 2021)

As a follow up to recent discussions about addressing difficult topics and current events in your classroom, I’m sharing a short list of additional resources. This is by no means complete, and not all may apply to your classroom, but it shares what some major universities are doing to provide guidance for faculty on dealing with discussions centered on difficult issues such as racism, politics, and tragedy.  I also encourage you to take advantage of workshops offered on these topics in our own Faculty Commons.

“This page provides helpful classroom ideas for dealing with tragedies and crises.” 

Contains a lot of links to subcategories on topics such as hate speech, politics, tragedies, etc. 

Responding to major events. 

“This guide seeks to help teachers feel more confident leading difficult dialogues by encouraging reflection on how such discussions connect with larger learning goals, and by providing specific strategies and resources that teachers can use to create more productive conversations in their classrooms.” 

While not a university and aimed more at K-12 teachers, this site has a lot of discussion about addressing specific events. 

Hope this helps! Please feel free to share others! 

Storm Outages

(Email: January 14, 2021)

Hope you are well! I urge you to be understanding and flexible with students and colleagues over this week, as many have been “disconnected” as a result of the recent storms.  Not only have people lot power and internet services, cell services are overwhelmed, slow, and spotty, computer work is limited by one’s battery power, and the historic solution of using a library/coffee shop/friend’s house are limited by COVID restrictions. This flexibility is true for faculty and staff without power, as well as students.

Welcome Back – Winter Quarter Reminders

(Email: January 5, 2021)

Welcome back and Happy 2021!

I hope you had a relaxing and rejuvenating winter break. With vaccines surfacing there is some hope for being on campus again by sometime in 2021!  Below is a potpourri of information to start us off this quarter.

A few important dates to remember (details on #1 and #2 will come separately):

  1. Adjunct Faculty –Annual contract requests for Lecture I and Lecture II faculty are due to your dean by January 15th
  2. Full-time faculty sabbatical requests are due February 1st to the office of Academic Affairs. (Details sent separately.) 
  3. Full-time faculty – Now is the time to compile your documentation if you are up for your post tenure review(every three years) and submit that to your Dean.  They will be working on those in spring and into the summer. In addition, full time promotion applications are due the 6th day of spring quarter (April 15th). 
  4. One Correction to yesterday’s email of Academic Affairs Resources: I forgot to list that February 11 (College Issues Day) is also a non-instructional day in Winter Quarter. 
  5. In the event of a closure of campus resulting from inclement weather conditions, the default expectation is that remote instruction will continue.  However, please remain flexible, as some faculty and students may have no power, not be able to travel to their internet access point, or be dealing with other weather-related issues. Please try to make your expectations for “snow days” clear to your students early in the quarter. 
  6. Remember that students can enroll in courses with open seats through Wednesday. Faculty will have to approve late enrollments on Thursday and Friday, and any changes starting next week will require your Dean’s approval. 

I welcome your feedback and suggestions as to how we can better support all faculty.  Wishing you a healthy and productive Winter Quarter!

Annual contract applications for Lecturer Faculty

(Email: January 5, 2021)

First, I want to congratulate those who recently gained Lecturer promotions. Thank you for your service to our students. Your hard work and efforts, and that of all adjunct faculty, are greatly appreciated.

One of the benefits of Lecturer status is that you may apply for an annual or multi-annual (up to 2-year) contract. It’s a quick form — I’ve attached one to this email, but you can also find it online here: Application for Annual Contract. To apply for an annual or multi-annual contract, you must turn in your request form to your dean by the 10th day of Winter quarter. This year that is by Friday, January 15, 2021. [Edit: Deadline extended to January 18] I will be working with the deans to help provide support and consistency with how annual contracts are awarded.

If you want to refresh your memory about the fine details on annual or multi-annual contracts, I’ve included section 14.3 of the faculty contract below. You can also see the full contact at this link: BCAHE Negotiated Contract.

Thank you for the work you do every day to support our students and for choosing Bellevue College as the place to share your expertise, knowledge, and passion. Please let me know if there are other ways I can help support you as adjunct faculty.  I hope you have a great start to Winter Quarter.

Information on Annual Contracts from section 14.3 of the faculty contract.

14.3. Annual and Multi-Annual Contracts

14.3.1. Eligibility and Criteria. Lecturer I’s and Lecturer II’s may request annual or multi-annual contracts of up to two (2) years in duration. Application for the following Academic year will be due by the 10th day of Winter quarter. The decision to award an annual or multi-annual contract will be made by the dean, following consideration of the recommendation of the faculty member’s program chair/director, including his/her evaluation of the program’s enrollment needs and resources and ongoing need for the faculty member’s demonstrated expertise over the recommended term of the contract. The dean’s decision to approve or deny a request for an annual or multi-annual contract, including the rationale for any denial, will be provided to the faculty member in writing.

14.3.2. Expiration and Termination of Annual or Multi-Annual Agreement Terms.

a. Annual or multi-annual contracts expire at the end of their term. Faculty members may request an additional contract – as provided in Section 14.3.1 but annual and multi-annual contracts contain no promise of renewal or employment beyond their term.

b. An annual or multi-annual contract may be terminated by the College during its term where there is sufficient cause. Such contracts may also be terminated where there is insufficient student demand or insufficient funding; provided that prior to terminating an annual or multi-annual contract in such circumstances, the College will provide the affected faculty member and the Association a minimum of thirty (30) days’ notice during which the parties will meet to discuss the circumstances and reasonable alternatives.

Winter Equipment Request Form

(Email: November 24, 2020)

As fall quarter winds down, we want to again make sure that you have the basic technology needed to effectively teach online during COVID. We put together a simple form for you to use for requesting technology – namely computer equipment or assistance with internet connectivity. 

Click here to make your basic equipment requests via this link

Megan Kimball, in Academic Affairs, will compile this list every Thursday and work with ITS to help meet your needs. There may be delays in obtaining some items, so the sooner we can get started the better.

For discipline-specific technology, or any regular office supplies that you need to complete your work such as paper, pens, etc., please contact your Division Dean or Division Operations Director. 

Interim IBIT Dean

(Email: December 17, 2020 and January 5, 2021)

Jody Laflen, the Dean of IBIT, has recently shared that she will be leaving BC to take on other pursuits as of December 18th.  I want to thank Jody for her seven years of service as the IBIT Dean, and for all of the many projects that she has led and contributed to over the years! 

Jody’s departure means that we will need to take the next steps to hire a new dean of IBIT. That process follows the academic dean selection procedures defined in the letter of agreement within the BCAHE collective bargaining agreement (attached) and will be led by HR over the coming months.  In the meantime, IBIT needs an interim dean to provide leadership and support. 

I am soliciting interest from faculty who would like to be considered for the interim IBIT dean position.  The appointment will start mid-January and run for 3 to 6 months. While I will review and update the final version of the job description and qualifications for the permanent hire, the most recent job “functions and duties” on file for the IBIT Dean are attached. 

If you are interested in this interim position, please send me a brief statement of interest and a current resume by noon on Monday, January 11, 2021.  I will schedule an interview with everyone who expresses interest with the intention of making a selection by mid-January. I will act as interim (or delegate specific duties) until such time the interim academic dean is filled.

Thank You!

(Email: December 11, 2020)

As finals draw to a close, I just wanted to send out a short note to wish you all a restful and peaceful break. May your holidays, whether you celebrate Hanukkah, Christmas, Kwanzaa, Solstice, or just much-needed time away, bring you some joy and (at least virtual) time with family and friends. 

I recognize that the many challenges of 2020 have been difficult and draining for everyone, and that you are all working hard to keep the college going strong and our students moving towards their goals. Thanks for all you do and be sure to let me know if there are ways I can support you. 

Stay safe and I’ll see you all in the new year! I look forward to the new opportunities that 2021 brings to us all.



Sabbatical Leave applications due February 1, 2021

(Email: December 8, 2020)

As you contemplate the new decade and the eventual end of COVID-quarantine …. I wanted to send a quick reminder that Sabbatical Leave applications for academic year 2021-22 are due on February 1, 2021. I’ve attached a copy of the application form to this email, but you may also find it in the Forms Library on SharePoint filed under Employees (Human Resources) – Faculty. 

The Sabbatical Leave Committee will review all applications and submit recommendations to the President, who in turn will send the committee’s recommendations along with his own approval or alternate recommendations to the Board of Trustees for approval. The BOT will have a “first read” of these recommendations in March or April and vote on these recommendations at their next meeting. 

As you know, the purpose of a Sabbatical Leave is to improve the professional skills of the faculty member through study, research, and creative work. The College also receives direct benefits through the increasing effectiveness of faculty who participate in this professional leave opportunity. Remember that each leave recipient is required to submit a written report to the President within one month of their return from Sabbatical Leave. If you want to refresh your memory about the details on sabbaticals, please read Article 22 of the faculty contract: BCAHE Negotiated Contract. 

If you are interested in applying for sabbatical, submit your application to the Academic Affairs Office in A202 on or before Monday, February 1, 2021. Feel free to contact me or David López-Kopp, faculty chair of the Sabbatical Review Committee, if you have any questions. 


Advice to Students from your Instructors

(Email: Sept 25)

Just a quick thank you all for your work in helping students off to a successful start of Fall quarter!  I know there were some bumps and room for improvement, but overall it went well, and I thank you all for all you have done under these difficult circumstances.

I’d also like to share this short video, which includes advice to BC students from instructors about succeeding during this time of remote learning.  Thanks to Jenna, Rachel, Li, Bob, and Donna for your contributions! We will post this on the website, but also please pass on the link to your students. (We may try a similar video of advice from students, too.)