(Email: April 8, 2021)
Welcome back and Happy First Day of Spring Quarter!
Hard to believe that one year ago we started our first fully remote quarter. So much has happened in that year, and we still have a ways to go before we reach our new normal. I look forward to hearing your thoughts and ideas about what that will look like over the coming months.
To help keep information at your fingertips, below is the quarterly list of faculty resources. Be sure to work with your dean about any things that may be specific to your Division or Program. If there is other information you would like to see on a “start of the quarter” list like this, please let me know. This page will also be archived on the Academic Affairs Blog – Instructional Meanderings.
- Spring Quarter Calendar
- Late Registration
- Early Alert for “No Shows”
- COVID Information and Coming to Campus
- Resources for Students (Technology, Care Funds, Food, etc.)
- Spring 2021 Graduation
- Instructor Briefcase: Class Rosters and Grade submissions
- Online Test Proctoring
- Canvas Support and Resources for Remote Learning
- Faculty Commons
- RISE Opportunities
- CTCLink Training
- Emergency and Campus Closure Information
- DRC Accommodations
- Report Concerns – academic, behavioral, mental health, Title IX, etc.
- Academic Success Center
- Library Services
- HR Training Opportunities
- Academic Advising
- Counseling Services
- Faculty Pay Schedules
1. Spring Quarter Calendar
Spring quarter runs from Thursday, April 8 through Friday, June 25 (June 21 is the last day of instruction and June 22 is Student Success Day). Finals are scheduled for June 23-25, and grades are due Monday, June 28. The following are non-instructional days:
- April 22 (Th) – College Issue Day
- May 31 (M) – Memorial Day
2. Late Registration
Registration continues to be open for the first three days of the quarter. This means students may still join your class (if it is not already full) through Monday, April 12. We are making every effort to assure that anyone who registers by Monday are in Canvas by the end of the next day.
The waitlist, however, will no longer place students into classes that are already full once classes start on Day 1. Instructor permission (via the online late registration form) will be required throughout the week to “over enroll” these “full” classes or add a student from the waitlist, and can also be used to add students on Thursday and Friday in classes that are already full. Faculty can approve (or decline) by replying by email to a student’s request and cc’ing that email to email@example.com. Enrollment Services staff will begin processing approvals as soon as they are received.
While you can approve admission of students through 3PM Wednesday, April 14, please think carefully about whether approving late registration is in the best interest of the student. Depending on volume of approved requests, it is possible that students approved later in the week may not have Canvas access until the second week of the quarter.
In the event there is an extenuating circumstance that requires a student to be re-enrolled after Wednesday, April 14, please work with your dean. They will need to approve these registration requests and should only do so for extenuating circumstances.
3. Early Alert for Academic Support Program
Bellevue College’s Early Alert for Academic Support Program is a systematic program designed to identify and support students at risk of attrition in order to improve student success, retention, and persistence, while closing equity gaps. The Early Alert for Academic Support Program (EAP) at Bellevue College is specifically focused on a student’s academic performance in a class.
If there are students for which you have an academic concern we encourage you to submit the Early Alert for Academic Support form on the Report Concerns page using the following criteria: never attended class, low performance on tests, missed assignments, missed classes/stopped logging in to CANVAS. The following is the timeline for Early Alert:
- Week 1: Instructors actively reach out to via Canvas and/or BC Email to students who have not attended their class. If students are still not attending AFTER the 5th day of the quarter instructors should submit an Early Alert for students.
- Week 2-4*: Instructors submit Early Alert for students who are missing classes/stopped logging in to Canvas, students with missing assignments, and for students with low performance on testing.
*After Week 5 the Early Alert form will be turned OFF (specifically, the form will be turned OFF the Sunday following 5th week at 11:59pm). If you teach a late start class and have an academic concern for a student once the Early Alert form is turned off, please email Melissa Martinez directly with the student’s name, SID, course name/number and issue of concern.
If there is a concern regarding the behavior of a student, a CARE report should be submitted via the Report Concerns page. A new Early Alert for Academic Support website is coming soon! Stay Tuned!
4. COVID-19 Information and Coming to Campus
Information on COVID-19 and campus guidelines on Safe Return to Campus procedures please see the COVID-19 Resources Page. Spring instruction is primarily occurring remotely, but if you need to come to campus for anything, be sure to use the health assessment forms on the link above. These forms help with contact tracing, and also alert custodial and public safety about which areas are in use each day. You are required to fill out the Campus Check-in form prior to your campus visit. Remember that you are required to wear a mask and do not come to campus if you have any symptoms of COVID-19.
5. Resources for Students (Technology, Care Funds, Food, etc.)
In collaboration with Academic Affairs, ITS, Library Services and Student Affairs, the ASG Laptop Loan Program (LLP), is for registered Spring 2021 students who need a laptop device. There are a limited number of laptops and they will be available at the first-come, first-serve option by completing the ASG-LLP Laptop Loan Agreement Form by visiting: Student Affairs: ASG – Laptop Loan Program. Note: Once the ASG Laptop Loan Program has reached maximum requests this form will be closed. Please note laptops are requested for one quarter at a time.
We received round 2 of CARES Act funds and awarded these funds for winter quarter. A requirement of round 2 funding was that students were awarded funds based on their documented exceptional financial need, which is determined on the financial aid application (FAFSA). We notified the students of the availability of funds for winter quarter via a campus email. For additional information, please see the CARES Act website. We do expect to award spring quarter as well.
6. Spring 2021 Graduation
1) Apply to graduate by April 23rd.
2) Register for Commencement by May 30th.
7. Instructor Briefcase: Class Rosters and Grade submissions
You can find your class rosters in the Instructor Briefcase on Sharepoint. This is also where you submit final grades at the end of the quarter. Grades are due by June 28.
8. Online Test Proctoring
Once again in in Spring you will have access to the test monitoring tools – Respondus Monitor, Respondus Lockdown Browser, and Honorlock. These are available in your Canvas shell. You are encouraged to be conscious of student technology restrictions and privacy concerns and to only use online proctoring software when it is the best or only option.
9. Canvas Support and Resources for Remote Learning
The eLearning team will continue to host our popular walk-in Canvas support hours during Spring Quarter. Instructional Designers will assist with online questions from 11am to 3pm. Another easy way of connecting with us is by sending us a Request Center ticket.
Additionally, the Peer-to-Peer program for having your online class reviewed has been extended through the summer. Faculty are now eligible to receive up to 21 hours of pay to work with E-Learning to review and improve up to 3 online/remote Canvas courses between November 2020 and August 2021. More information can be found about Peer-to-Peer Course Design Project here.
10. Faculty Commons
This spring, the Faculty Commons is proud to be able to bring you all the types of support we have in past, but online! We are running a number of offerings to engage you in antiracism and cultural responsiveness work. We have revised our teaching, learning, and assessment workshops to focus on online and remote instruction. We included shorter sessions designed to engage you and leave you with concrete practices to support and engage your students. We have brand new community building and wellness offerings ideal for our time of Covid protocols. We are also offering advocacy, mentoring, administrators’ office hours and lead drop-in support hours! We’ve got it all. Please go to our website for specific information, and be sure to read our weekly emails for the latest.
11. RISE Opportunities
The RISE Learning Institute is a hub for experiential learning at BC. RISE supports faculty in many ways, including 1:1 consultations, the Provost’s Award for Innovation and Equity, and a wide range of workshops. Its Spring Quarter offerings include faculty panels, visioning and planning roundtables, and 30-minute micro-workshops on reflection.
12. CTCLink Training
In preparation of the coming storm of ctcLink (which replaces the beloved 1970’s HP system) all employees, including faculty are required by the SBCTC to complete training. Training is divided into three categories: All faculty must complete Tier 1. We are also requiring full-time faculty complete Tier 2 training in order to support their programs (optional for part-time faculty). Supplemental training may be required for specific groups in the future but at this point is optional for all faculty.
All faculty may complete the following courses at their own pace. Time will be provided during the April 22nd College Issues Day to complete this work, but training is asynchronous and all faculty are welcome to complete the training any time between now and May 3, 2021. You may self-register for training at the SBCTC self-registration portal. Please visit the ctcLink training website for additional information.
Tier 1: Core Training (all faculty)
• ES100 HCM Employee Self-Service • CF100 Faculty Self-Service
Tier 2: Supplemental Training (full-time faculty required, adjunct faculty optional)
• CS100 Student Self-Service
Tier 3: Optional Training
• CA100 Advisor Self-Service • AS100 Academic Structure • CC101 Managing 3Cs & Message Center • EX100 Travel & Expenses: Traveler
13. Emergency and Campus Closure Information
Information about what to do in the case of an emergency can be found on the Public Safety Emergency Procedures website. If you have not already done so, be sure to sign up for the BC Emergency Alerts to receive a text message alert in the event of an emergency.
14. DRC Accommodations
Please look over any Letters of Accommodation for Spring Quarter- DRC staff are available to answer questions about accommodations (staff name can be found on the letter, staff contact information is also available here). Information about remote learning accommodations can be found on DRC remote learning webpage. We now have web forms to request assistance with testing available on our remote learning page under Testing. Please fill this out if you will need assistance with meeting a student’s testing accommodations.
15. Report Concerns – academic, behavioral, mental health, Title IX, etc.
Use the Report Concerns form to report any of the following information.
- Academic dishonesty or misconduct including plagiarism and cheating
- Bias incidents or hate crimes
- Concerning, worrisome or threatening behavior
- Relationship violence, sexual misconduct, or stalking
- Student conduct violations
- Child abuse
- Environmental health and safety concerns
Depending on what you are reporting, it will be forwarded for the appropriate team who will follow up on the concern.
16. Academic Success Center
The Academic Success Center (ASC) is offering online tutoring and academic workshops throughout spring quarter! Our spring hours are: Monday through Thursday: 8:00 am – 8:00 pm; Friday: 8:00 am – 3:30 pm; Saturday and Sunday: 11:00 am – 4:00 pm. The Math Lab, Writing Lab and the eTutoring Consortium will open for tutoring Thursday, April 8th. Drop-in tutoring in the ASC begins Monday, April 19th. All tutoring services will be open during finals week!
Students can access a number of tutoring options this Spring depending on their needs, including: Drop-in tutoring, tutoring appointments, Math Lab, Writing Lab, Business Study Center and the eTutoring Consortium. Please direct students to the “Online Tutoring” menu option in their Canvas course or www.bellevuecollege.edu/asc. For questions, contact: firstname.lastname@example.org or 425-564-2200
17. Library Services
This winter, the Library is providing the same service that you have come to expect, and we are here to support your needs while teaching virtually. Our databases, streaming media, and electronic resources are available to all. For an in-person connection with a librarian, we offer instruction remotely for your classes, and can also be embedded in your Canvas course. Students can talk to a BC Librarian virtually using the Ask a Librarian service Monday-Friday, 9 am – 5 pm, or they can connect with a non-BC librarian 24×7. For more information, check out our information page.
18. HR Training Opportunities
Information on training opportunities from Human Resources can be found on the HR Training website, including training for new faculty and training around Diversity, Equity and Inclusion. These include several self-paced learning opportunities, as well as more formal trainings and employee book discussion groups.
19. Academic Advising
The Academic Advising website provides information about how students can connect with advisors, resources for planning, information about University Transfer, and biographies for the current Advising Team. We look forward to connecting with students and assisting with both short-term questions and building long-term plan. Faculty can also check out any of the resources, share them with students, or check-in with academic advisors as needed. Students can schedule with an advisor by submitting a ticket at the link above or calling 425-564-2212.
20. Counseling Services
The Counseling Center is providing remote services via the internet or phone. The counselors are trained mental health professionals who support students in a range of areas (e.g. stress, anxiety, depression, lack of motivation, difficulty finding balance, and more) and can provide services in a variety of languages. They also assist faculty and staff by consulting about students of concern. To schedule an appointment or for more information, visit their website: https://www.bellevuecollege.edu/counseling/.
The Bookstore offers appointments for web order pick-up and in-store shopping during the following hours:
April 5-6 from 8:30am – 2pm,
April 7-9 8:30-3:30, (No appointment necessary for online pickup)
April 12-14 8:30-3:30,(No appointment necessary for online pickup) and
April 15-16 8:30am – 2pm.
Otherwise, appointments are scheduled Monday-Friday between 9am-2pm.
Staff are generally available on-site Monday – Friday 8am – 3pm if you need to contact someone in the store. Appointment hours are extended 8:30am-3:30pm during the first week of classes (4/7-4/14) to accommodate increased demand. It’s a 4-8 business hour turnaround time to fulfill orders and students may request to mail orders for a $15 fee. Shipments are picked up once a day for 2 day UPS delivery. The store website accommodates credit cards and financial aid accounts. Winter rentals may be returned to the drop-off box located in front of the North lobby entrance of the B-Building. Pick up instructions for online orders can be found HERE. For more information, go to the BC Bookstore website, https://eposweb-330.sequoiars.com/ or e-mail questions to email@example.com
Typically faculty purchase an annual parking pass in the summer. However, since you pay by the quarter, and many of you are likely not coming to campus, there is no need to purchase your parking pass until you return to campus on a more regular basis. If you do need to come to campus, however, daily or quarterly passes will still be required. Employees can sign up for annual passes here: https://www.permitsales.net/bellevuecollege
23. Faculty Pay Schedule
Spring paychecks will be issued on April 26, May 10, May 25, June 10, June 25, and July 9 (last payment for PTF for spring quarter)
Please let me or your deans know if you have any questions!